Last updated: 17 Dec 2025

At JPN Technologies (“we”, “us”, “our”), we are committed to protecting personal data and maintaining the confidentiality, integrity, and availability of information entrusted to us. This Privacy Policy explains how we collect, process, store, and protect personal data in line with UK GDPR, the Data Protection Act 2018, ISO/IEC 27001 information security principles, and GMP data integrity expectations (ALCOA+) where applicable.

Company name: JPN Technologies
Website: www.jpntechnologies.co.uk
Email: enquiries@jpntechnologies.co.uk
Registered address:   Unit 212 Vanilla Factory 39 Fleet Street Liverpool L1 4AR 

For the purposes of data protection law, JPN Technologies acts as the data controller.

We may process the following categories of personal data:

• Name, job title, and company affiliation
   
• Email address and telephone number
   
• Information submitted via website enquiries or client communications
   
• Project-related correspondence and documentation
   
• Technical or operational information provided by clients
   
• Website usage data (e.g. IP address, browser type, access timestamps)
   

We do not intentionally process special category personal data unless it is explicitly required, justified, and subject to appropriate safeguards.

Personal data may be collected through:

• Website contact forms and enquiries
   
• Direct communications (email, phone, meetings)
   
• Client portals and controlled document-sharing platforms
   
• Legitimate business interactions
   
• Website analytics and security monitoring tools
   

Personal data is processed only where there is a lawful basis, including:

• Legitimate interests — to operate, secure, and improve our services
   
• Contractual necessity — to deliver agreed services and support
   
• Legal and regulatory obligations
   
• Consent, where explicitly provided
   

Data processing activities are limited to what is necessary and proportionate.

We apply information security controls consistent with ISO/IEC 27001 principles, including:

• Risk-based access controls and role-based permissions
   
• Logical and physical security measures to prevent unauthorised access
   
• Controlled use of secure IT systems and cloud services
   
• Regular review of access rights and system permissions
   

Where personal data relates to regulated activities, we apply GMP data integrity principles (ALCOA+), ensuring data is:

• Attributable – linked to a responsible individual or source
   
• Legible – readable and understandable throughout its lifecycle
   
• Contemporaneous – recorded at the time of the activity
   
• Original – preserved in its original or verified true copy form
   
• Accurate – complete, consistent, and correct
   

Personal data may be shared only where necessary with:

• Trusted IT and hosting providers
   
• Professional advisers (legal, regulatory, financial)
   
• Regulatory authorities where required by law
   

All third parties are required to maintain appropriate security, confidentiality, and data protection controls.

Personal data is retained only for as long as necessary to meet:

• Business and contractual requirements
   
• Regulatory and legal obligations
   
• Data integrity and traceability needs
   

Data retention periods are reviewed periodically. When data is no longer required, it is securely deleted, anonymised, or archived in a controlled manner.

We take reasonable steps to ensure that personal data is:

• Accurate and up to date
   
• Protected against unauthorised alteration or loss
   
• Maintained with appropriate version control where applicable
   

Data corrections and updates are managed in a controlled and traceable manner.

Under UK data protection law, you have the right to:

• Access your personal data
   
• Request correction of inaccurate or incomplete data
   
• Request erasure, where applicable
   
• Object to or restrict processing
   
• Request data portability
   
• Withdraw consent (where processing is consent-based)
   

Requests can be made using the contact details below and will be handled in accordance with regulatory timeframes.

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Further details are available in our Cookie Policy [if applicable].

This Privacy Policy may be updated periodically to reflect changes in legal, regulatory, or operational requirements. The latest version will always be available on our website.

If you have questions regarding this Privacy Policy or how personal data is handled, please contact:

Email: [enquiries@jpntechnoligies.co.uk]